Venue management built for higher education
Tafes, polytechnics and universities across Australia and New Zealand use Attekus to manage commercial venue hire, catering and campus operations from one connected solution.
Higher-education venues are high-demand assets. Teaching spaces double as hire venues. Function rooms run concurrent events for internal and external clients. Catering teams juggle multiple bookings across facilities, often with different pricing, approvals and invoicing requirements for each.
Attekus brings this complexity under control, giving your venue, events and commercial services teams a single solution to manage venue hire, contracts, catering and revenue across every hireable venue.
The Challenge
Higher education venues carry commercial expectations. Most management tools don't.
For higher education, venue hire is no longer a secondary activity. Graduations, corporate conferences, community events and catering functions generate meaningful revenue, and they demand the same level of operational rigour as any commercial venue.
Yet most campus teams are managing these commercial operations with tools designed for internal scheduling.
The result: manual processes, missed revenue, and no clear picture of utilisation or performance across the estate.
Attekus changes that.
Centralise venue hire
One solution for every hire enquiry, event and customer.
Handle external venue hire requests from first enquiry through to final invoice without the spreadsheets and back-and-forth. Attekus gives commercial services and events teams:
- A single calendar view across all spaces, including teaching facilities, function rooms, auditoriums and outdoor areas
- Configurable availability rules that separate internal and external bookings
- Proposal and contract workflows with version control against every issued copy
- Automated invoicing, deposits and payment tracking through Attekus Payments
- Built-in ticketing through Attekus Ticketing for graduations, community events and performances, with sales and attendance tracked against the same record
Manage catering as part of the event
Catering, facilities and event management. Connected.
Catering shouldn’t be a separate conversation. Attekus connects food and beverage services directly to venue bookings so your team can quote, confirm and deliver catering as part of a single, coordinated workflow.
- Catering requests built into the booking process, no double handling
- Menu and package management with pricing by event type or client category
- Consolidated invoicing across venue, catering and additional services
Coordinate event planning and delivery
Every task, every team, tracked in one place.
Delivering a graduation, corporate conference or community event on a university campus means coordinating dozens of tasks across multiple internal teams and external suppliers, often simultaneously. Attekus gives everyone involved a shared, live view of what needs to happen and when.
- Assign tasks to internal teams (facilities, AV, catering, security, front of house) directly from the booking
- Share task lists with external suppliers and contractors so nothing is managed outside the solution
- Track progress in real time so event managers can see what is on track, what is overdue and what needs attention before event day
- Support both pre-event planning and on-the-day delivery coordination from the same workflow
Visibility across the whole institution
Knowing what's happening, across every site, at all times.
Multi-campus institutions need more than a room booking tool. They need a live picture of what’s booked, what’s available and how their assets are performing. Attekus provides:
- Real-time dashboards across all venues, campuses and business units
- Utilisation and revenue reporting for facilities, finance and leadership teams
- Role-based access so staff, students, community groups and external partners each see only what’s relevant to them
- Integration with existing university room booking and timetabling systems through Attekus Platform Services, so commercial and academic space is visible in one place without displacing the tools your institution already relies on
Reduce administration, improve outcomes
Automate the process. Free the team.
Many higher education venue teams are managing growing commercial demand with administrative processes that haven’t changed in years. Attekus automates the repetitive so your team can focus on delivering exceptional experiences.
- Automated approvals and notifications at each stage of the booking workflow
- Self-service enquiry and booking portals configurable for different user groups
- Integrated invoicing and refund processing
- Enterprise Resource Planning (ERP) integration to eliminate double handling between venue operations and your institution’s core finance system
- Audit trails and reporting that satisfy compliance and governance requirements.
Designed for higher education in ANZ
Built for the way higher education operates in Australia and New Zealand.
Attekus is designed and supported locally, with deep experience across the ANZ higher education sector. We understand the funding structures, compliance environment, procurement frameworks and operational realities that make higher education venues different from commercial venues.
From single-campus TAFEs to large metropolitan universities managing dozens of venues across multiple sites, Attekus scales to fit and adapts to your operating model rather than asking your team to adapt to ours.
More than 140 organisations across Australia and New Zealand already trust Attekus to run their venue and event operations. We work as a partner in your commercial operations, not a licence you renew. That means hands-on implementation support, ongoing configuration as your needs evolve, and a team that understands the sector you work in.
Ready to see what this could look like for your institution?
Looking for a smarter way to manage procurement in Education?
Discover how we can support your needs:
Recent Insights
Frequently Asked Questions
What is Attekus and how does it support higher education venue management?
What is Attekus and how does it support higher education venue management?
Attekus is an enterprise venue management solution built for the higher education sector in Australia and New Zealand. TAFEs, polytechnics and universities use Attekus to manage commercial venue hire, catering, event delivery and campus operations from a single connected solution. Unlike generic scheduling tools or legacy systems, Attekus is designed for institutions that run venues as a commercial operation, with the workflows, reporting and integrations that commercial venue management requires
Can Attekus manage both internal and external bookings across multiple campuses?
Can Attekus handle multi-campus and multi-site operations?
Yes. Attekus provides a single calendar view across all spaces and campuses, with configurable availability rules that separate internal and external bookings. Role-based access means staff, students, community groups and external hirers each see only what is relevant to them. Whether you are managing a single-campus TAFE or a multi-site university with dozens of hireable venues, Attekus scales to fit without requiring separate systems for different user groups
How does Attekus help universities and TAFEs grow venue hire revenue?
How does Attekus help universities and TAFEs grow venue hire revenue?
Attekus customers have achieved up to a 49% increase in venue hire revenue following implementation, and up to a 35% increase in total bookings. This comes from improved visibility of available spaces, a self-service online portal that makes it easier for external clients to enquire and book, automated invoicing and payment workflows that reduce outstanding debt, and reporting that helps commercial services teams identify underutilised spaces and act on demand
Does Attekus connect catering and event services to venue bookings?
Does Attekus connect catering and event services to venue bookings?
Yes. Catering is managed as part of the booking workflow rather than as a separate process. Your team can quote, confirm and deliver food and beverage services within the same solution used to manage the venue hire, with menu and package management, pricing by event type or client category, and consolidated invoicing across venue, catering and additional services. This eliminates double handling and gives both venues and catering teams a shared view of every event
How does Attekus handle task management for event planning and delivery?
How does Attekus handle task management for event planning and delivery?
Attekus supports both internal and external task management across the full event lifecycle. Event managers can assign tasks to internal teams (facilities, AV, catering, security) directly from the booking, and share task lists with external suppliers and contractors. Progress is tracked in real time against the booking record, covering pre-event planning through to on-the-day delivery coordination. This gives every team a single source of truth and reduces the risk of tasks falling through the cracks on event day
What systems does Attekus integrate with?
What systems does Attekus integrate with?
Attekus is built to work within your broader IT environment through Attekus Platform Services. Direct integrations are available with major ERP and finance systems including TechnologyOne, Microsoft Dynamics, Oracle and SAP. Identity integration supports Microsoft Entra ID and Okta for staff and student access. Attekus also integrates with university room booking and timetabling systems, so commercial and academic space is visible in one place without displacing the tools your institution already relies on
Where is Attekus hosted and how does it meet Australian data sovereignty requirements?
Where is Attekus hosted and how does it meet Australian data sovereignty requirements?
Attekus is hosted exclusively on Microsoft Azure infrastructure located in South East Australia. All institution and community data remains on Australian soil at all times. There is no international data transfer, no offshore support personnel accessing production data, and no overseas consent waivers required. Attekus holds ISO 27001 (information security), ISO 9001 (quality management) and PCI-DSS (payment security) certifications, and the online booking portal meets WCAG 2.2 Level AA accessibility requirements
Is Attekus available on a government or education procurement panel?
Is Attekus available on a government or education procurement panel?
Yes. Attekus is an approved supplier on:
- Digital Transformation Agency BuyICT (Software Marketplace Category 3),
- Local Buy LB308 (many universities and TAFEs procure through this panel),
- NSW LGP LGP115-2 and
- BuyNSW
Where a panel does not apply, we engage through a direct commercial process. Contact our team to identify the best pathway for your institution.
See how education providers like you are using Attekus
Start with a practical conversation about how Attekus fits into your environment, and where it can make the biggest difference.
